Women in Banking and Finance Limited, (company number 10982879) (WIBF) is committed to protecting the privacy of your personal data. We are a not for profit membership organisation. This policy forms part of our membership terms and conditions as well as part of the terms and conditions for use of and access to the Site at https://www.wibf.org.uk/ (the Site).
For the purposes of data protection legislation, we will be the “controller” of all personal data held in respect of this Policy.
You can contact us at any time. Please see the ‘contact us’ section below.
What information we collect and why
In this Policy:
• “personal data” means recorded information we hold about you from which you can be identified. It may include contact details, other personal information, photographs, expressions of opinion about you or indications as to our intentions about you; and
• “processing” means doing anything with personal data including collecting, using, storing, accessing, disclosing and destroying it.
We will collect and store personal data from you if you are a user of our Site or otherwise of our services, for example: if you are a member, a guest at an event, a member of a community, a member of the ‘speakers list’, you use our Site, or otherwise are a member or user of any other project, benefit or initiative that we may run from time to time.
We may collect, use and store your personal data (e.g. name, address, email address, employer, year of birth job title) where necessary in order to provide you with membership benefits, or services (including through WIBF Jobs, access to our communities and other projects), or to provide you with information about events, communities, projects, surveys, questionnaires, research panels, competitions, products or services that you request from us, or otherwise which we legitimately feel may interest you.
Some of our projects, communities and initiatives may require additional personal data specific to its’ purpose (for example, our ‘speakers list’).
We may use your data to provide you with information that is specific to your account with us, such as copies of receipts of purchases, registrations to events, notice that your membership is expiring or has been renewed, or our newsletter.
If you contact us, we will keep a record of that contact including your contact details and any relevant account information. We will log details of your interactions with us including transactions you carry out through the Site.
You may amend your subscription settings at any time by contacting us or unsubscribing using one of the links in an email you receive from us.
You may at any time request that we stop using your personal data for our direct marketing purposes.
We will hold your personal data on our systems for as long as:
• you have a live membership and for a reasonable period thereafter to allow you to review your membership;
• and/or any contracts you make with us are live (including your membership of, or participation in, a community, the ‘speakers list’ or other projects or initiatives that we may run) and for a reasonable period thereafter (at all times complying with the legislation and where relevant, the Market Research Society guidelines on data retention);
• and/or is necessary for us to use for our legitimate business interests;
• and/or is necessary to comply with our legal obligations;
• and/or you have indicated you are happy for us to do so.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
Our server logs requests for Site content. By analysing this information, we can identify which parts of the Site are popular and which are not, helping us to improve the Site. We also collect, use and share aggregated or anonymised data – see ‘disclosure of other data’, below.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
• Strictly necessary cookies. These are cookies that are required for the operation of our Site. They include, for example, cookies that enable you to log into secure areas of our Site.
• Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our Site when they are using it. This helps us to improve the way our Site works, for example, by ensuring that users are finding what they are looking for easily.
• Functionality cookies. These are used to recognise you when you return to our Site. This enables us to personalise our content for you and remember your preferences (for example, your choice of language or region).
• Targeting cookies. These cookies record your visit to our Site, the pages you have visited and the links you have followed. We will use this information to make our Site and any advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
You can find more information about the individual cookies we use and the purposes for which we use them below:
_ga The cookie is used to calculate visitor, session, campaign data and keep track of usage for the Site’s analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors. This cookie is installed by Google Analytics.
_gid The cookie is used to store information of how visitors use the Site and helps in creating the Site’s analytics report. The data collected including the number visitors, the source where the visitors have come from, and the pages visited. This cookie is installed by Google Analytics.
_gat This cookie is installed to throttle the request rate to limit the collection of data in the event of high traffic to our Site. This cookie is installed by Google Analytics.
exp_anon Determines whether the user’s username is displayed in the list of currently logged in members. This cookie is installed by ExpressionEngine
exp_cp_last_site_id MSM cookie indicating the last site accessed in the control panel. This cookie is installed by ExpressionEngine
exp_csrf_token A security cookie used to identify the user and prevent Cross Site Request Forgery attacks. This cookie is installed by ExpressionEngine
exp_Flash Control panel user feedback messages, encrypted for security. This cookie is installed by ExpressionEngine
exp_last_activity Records the time of the last page load. Used in conjunction with the last_visit cookie.This cookie is installed by ExpressionEngine
exp_last_visit Date of the user’s last visit. Can be shown as a statistic for members and used by the forum to show unread topics for both members and guests. This cookie is installed by ExpressionEngine
exp_remember Determines whether a user is automatically logged in upon visiting the site. This cookie is installed by ExpressionEngine
exp_sessionid Session id, used to associate a logged in user with their data. This cookie is installed by ExpressionEngine
exp_tracker Contains the last 5 pages viewed, encrypted for security. Typically used for form or error message returns. This cookie is installed by ExpressionEngine
exp_visitor_consents Saves responses to Consent requests for non-logged in visitors This cookie is installed by ExpressionEngine
exp_notify_me If set to ‘yes’, notifications will be sent to the saved email address when new comments are made. This cookie is installed by ExpressionEngine
exp_save_info If set to ‘yes’, allows additional cookies to store guest user information for use when filling out comment forms. This cookie is only set if you submit a comment. This cookie is installed by ExpressionEngine
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
Except for strictly necessary cookies, all cookies will expire after 1 year.
To whom might we disclose your personal data
As a full Member of WIBF, your name, and any other information you choose to share, will be visible to other members of WIBF through our membership directory, which is a benefit of membership. You can edit shared personal details in your membership directory at any time.
As a member of a community or project, you may also choose to share your personal details with other members of that community or project.
As a member of the ‘speakers list’, your profile will be visible to other members. We will also share your personal details when we advertise, or connect you with third parties who may wish to engage your services.
When you register with us as a member, guest, community member, member of our ‘speakers list’ or otherwise through a function on our Site or at an event, your personal data may be shared with:
• official partners of WIBF who provide services to us (such as the provider of our mentoring programme, the provider of the Jobs Board platform, or our Site host) for the purposes of delivering membership benefits and services to you or otherwise running our organisation; or
• third parties who we may choose to sell, transfer or merge parts of our business or assets.
We do not allow our third party service providers to use your personal data for their own purposes. Any personal data of members shared with our official partners will not be passed on to a third party.
Except as set out above, we will not disclose your personal information unless we are obliged to do so or allowed to do so, by law and we do not sell your personal data or otherwise provide it to third parties for their direct marketing use.
Disclosure of other data
We also collect, use and share with third parties aggregated data such as statistical or demographic data, or other anonymised data obtained from you when you participate in research surveys, questionnaires or focus groups completed on our Site, or otherwise facilitated by us (Aggregated or Anonymised Data). Aggregated or Anonymised Data can be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity.
In some circumstances we may choose to share or sell Aggregated or Anonymised Data to a third party (such as Aggregated or Anonymised Data collected in connection with a research project).
Third party sites
From time to time we may also display on our website and in our publications, photographs taken at our events. If you have any objections to this please contact us as soon as possible at [email protected].
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data, including:
• the right to receive a copy of the personal data we hold about you;
• to correct your personal data we hold;
• to object to our use of your personal data;
• to have your personal data erased; and
• the UK supervisory authority for data protection issues.
You have the right to make a complaint at any time to the Information Commissioners Office (ICO) (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.