Women in Banking and Finance (WIBF) is committed to protecting the confidentiality and privacy of information provided to it, and complies with the General Data Protection Regulation 2016/679 and the Data Protection Act 2018. This Privacy Statement explains what information we will collect about you and how we will use it. Whenever you provide us with personal data, you are consenting to its collection and use in accordance with this Privacy Statement, including our use of cookies as explained below.

Women in Banking and Finance Limited, (company number 10982879) (WIBF) is committed to protecting the privacy of your personal data. We are a not for profit membership organisation. This policy forms part of our membership terms and conditions as well as part of the terms and conditions for use of and access to the Site at https://www.wibf.org.uk/ (Site), including our sister site at WIBF Jobs (https://jobs.wibf.org.uk/) (together, the Sites).

For the purposes of data protection legislation, we will be the “controller” of all personal data held in respect of this Policy.

We keep our privacy policy under review. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

CONTACT

If you would like to request any information about your data, you can contact us by telephone on 0845 835 2720 or by email, operations@wibf.org.uk.

WHAT INFORMATION DO WE COLLECT AND WHY

In this Policy: “personal data” means recorded information we hold about you from which you can be identified. It may include contact details, other personal information, photographs, expressions of opinion about you or indications as to our intentions about you; and “processing” means doing anything with personal data including collecting, using, storing, accessing, disclosing and destroying it.

We may collect, use and store your personal data (e.g. name, address, email address, employer, year of birth job title) where necessary in order to provide you with membership benefits, or services (including through WIBF Jobs), or to provide you with information about events, products or services that you request from us, or otherwise which we legitimately feel may interest you. We may also use your data to provide you with information that is specific to your account – for example, we may use your data to provide you with notice that your membership is expiring, or to provide you with information that is essential to your account with us such as copies of receipts of purchases, registrations to events or our newsletter. If you are a guest, we may send you details of membership. You may amend your subscription settings at any time by contacting us or unsubscribing using one of the links in an email you receive from us.

Your name, and any other information you choose to share, will be visible to other members of WIBF through our membership directory, which is a benefit of membership. You can edit shared personal details in your membership directory at any time.

If you contact us, we will keep a record of that contact including your contact details and any relevant account information. We will log details of your interactions with us including transactions you carry out through the Sites.

We will hold your personal data on our systems for as long as: you have a live membership and for a reasonable period thereafter to allow you to review your membership; and/or any contracts you make with us are live; and/or is necessary to comply with our legitimate business interests; and/or is necessary to comply with our legal obligations; and/or you have indicated you are happy for us to do so. You may at any time request that we stop using your personal data for our direct marketing purposes.

COOKIES

Like most websites, the Sites use cookies. A cookie is a small piece of data or message that is sent from an organisation’s web server to your web browser and is then stored on your hard drive. Cookies can’t read data off your hard drive or cookie files created by other sites, and do not damage your system. You may refuse to accept cookies by changing the settings on your browser. However, doing so may affect your ability to access or use certain parts of the Site.

Our server logs requests for Site content. By analysing this information, we can identify which parts of the Sites are popular and which are not, helping us to improve the Sites. We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity.

TO WHOM MIGHT WE DISCLOSE YOUR PERSONAL DATA

When you register with us your personal data may be shared with official partners of WIBF (such as the provider of our mentoring programme, or the provider of the Jobs Board platform) for the purposes of delivering membership benefits to you. Any personal data of members shared with our official partners will not be passed on to a third party.

Except as set out above, we will not disclose your personal information unless we are obliged to do so or allowed to do so, by law, or where we need to do so in order to run our organisation (for instance where we outsource services or other people process data for us) and some of these may be located outside the EEA. We do not sell your personal data or otherwise provide it to third parties for their direct marketing use.

THIRD PARTY SITES

Our Sites may contain links to other websites, but this policy applies only to personal data collected via websites operated by WIBF and to how it processes personal data. We are not responsible for the privacy practices of other sites. We encourage our visitors to be aware when they leave our Sites they should read the privacy policy of other sites that collect or use personal data.

PHOTOGRAPH POLICY

From time to time we may also display on our website and in our publications, photographs taken at our events. If you have objections please contact us at operations@wibf.org.uk

WIBF JOBS

If you sign up to an account (as a job seeker or employer) at https://jobs.wibf.org.uk/ (the Job Board) we (and our official partners who provide the Job Board) will collect your email address, name and IP address (Essential Information) and any additional information (such as your CV, employment history) you choose to provide. You may choose to publish your profile so that it is visible to potential employers.

From time to time we may also send you information order to provide you with details of WIBF membership benefits or to provide you with information about events, products or services that you request from us or which we legitimately feel may interest you, as an account-holder at WIBF jobs.

If you choose to apply for a job by clicking on the “Apply to this job” button, the following information is also collected:

  • City, State, Post code - based on IP address geocoding
  • Longitude, Latitude - based on IP address geocoding
  • User Agent - device and browser i.e. iPhone, Windows, Firefox
  • Origin of the referral

On submitting your application, your information will be shared with the prospective employer. When you sign up for job alert emails we will also collect your search preferences. You can manage your privacy settings at any time through the ‘manage profile’ tab.